Windows Desktop | $265 One-Time | 3 Licenses

HVAC Estimating Software for Equipment Installs and Service Calls

QuoteNovo helps HVAC contractors build detailed estimates for system replacements, equipment installs, and service calls - itemizing equipment, refrigerant, ductwork, and labor - then produce a professional PDF for the client.

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$265 one-time • 3 licenses included • Windows only

QuoteNovo Desktop
QuoteNovo estimate creation screen showing line items, quantities, pricing, and project total
Windows desktopEstimateInvoicePDF proposalOne-time purchase
Quick answer: hvac estimating software

QuoteNovo is a Windows desktop estimating and invoicing tool sold for a one-time price of $265. HVAC contractors use it to build estimates for equipment installations, system replacements, and service calls with separate line items for equipment, labor, refrigerant, and ductwork. Estimates export as PDF proposals for client review. The purchase includes 3 licenses and requires no monthly subscription. QuoteNovo does not include scheduling or dispatching features.

What your client receives

QuoteNovo helps contractors turn estimate details into a clean, customer-facing PDF proposal with line items, pricing, project information, and totals.

QuoteNovo PDF estimate preview showing a customer-facing proposal with line items and total
Sample PDF proposal generated by QuoteNovo

HVAC contractors handle work ranging from seasonal service calls to full system replacements and new equipment installations. On the higher-value end, a system replacement quote needs to document equipment model, refrigerant type and quantity, ductwork modifications, labor, and warranty terms in a way the homeowner can review before approving the investment. QuoteNovo supports that level of detail with separate line items for each cost component, so the proposal the customer receives is clear and itemized rather than a single lump-sum number. When the customer approves the proposal, QuoteNovo converts it to an invoice for billing - keeping the job documentation consistent from the first quote to the final payment without re-entering any data. QuoteNovo is a Windows desktop tool that stores all data locally, so it works offline without requiring an internet connection - and the $265 one-time purchase means no monthly subscription stacking on top of equipment and fuel costs.

Why HVAC quotes need more than a verbal or ballpark estimate

  • HVAC installation estimates require itemizing equipment, refrigerant, ductwork, and labor separately
  • System replacement quotes need a polished client proposal to justify the investment
  • Service call estimates need to be built and sent quickly to capture the job
  • Paying monthly subscription fees for software on top of equipment and fuel costs

How QuoteNovo fits HVAC installation and service work

  • Line items for equipment model, refrigerant, ductwork, labor, and miscellaneous materials
  • Save common installation packages and service call types to the reusable library
  • PDF proposals give clients a clear, professional breakdown before work begins
  • Estimate-to-invoice conversion keeps the job record consistent start to finish
  • One-time $265 purchase for 3 Windows computers - no subscription renewals

What QuoteNovo includes

Every feature listed below is part of the $265 one-time purchase.

Line items for equipment, refrigerant, ductwork, labor, and miscellaneous parts
Reusable service library for installation packages and service call types
PDF estimate output for professional client proposals
Estimate-to-invoice workflow - no duplicate data entry
Customer and job records stored locally on Windows
Works fully offline - no internet connection required
Supports 3 Windows computers per purchase
One-time $265 cost - no monthly or annual fees

Example use case

An HVAC contractor quoting a system replacement can document the equipment model, refrigerant, ductwork modifications, labor hours, and warranty notes as separate line items in a customer-facing proposal. When the homeowner approves the quote, it converts directly to an invoice with no duplicate data entry - keeping the job documentation consistent from estimate through billing.

When QuoteNovo is not the right fit for HVAC businesses

QuoteNovo is not full accounting software. It does not include payroll, bank feeds, tax filing, bank reconciliation, or deep bookkeeping reports. Businesses that need those capabilities should use QuickBooks or dedicated accounting software alongside or instead of QuoteNovo.

QuoteNovo is not the right fit if you need:

  • HVAC companies needing scheduling, dispatching, or technician field management
  • Businesses requiring mobile quoting, cloud access, or online payment collection
  • Operations that need payroll, full accounting, or bank reconciliation tools

Stop paying monthly for software you could own

$265 one-time purchase • 3 licenses included • Windows only • No subscription

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Submit your info and we'll contact you to schedule a short QuoteNovo product demo. After you complete the demo, you'll receive a purchase link with 10% off your lifetime license.

  • Short, focused product walkthrough
  • See estimates, invoices, and PDF workflows firsthand
  • Ask questions before you buy
  • 10% discount link sent after the completed demo

More from QuoteNovo

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Frequently Asked Questions

Have a question not answered here? admin@quotenovo.com

Yes. QuoteNovo supports unlimited line items per estimate, so you can list the equipment model and unit cost, refrigerant type and quantity, ductwork materials and labor, permit allowance, and any miscellaneous parts as completely separate entries. On a system replacement quote, that level of detail gives the homeowner a transparent breakdown of where the total cost comes from - equipment, materials, and labor - rather than a single lump-sum number. Itemized quotes also reduce post-job disputes because the customer approved each component in writing before work started. You can also add warranty or maintenance notes to the estimate so the customer has that information as part of the same document.
No. QuoteNovo is an estimating and invoicing tool - it does not include scheduling, dispatching, or field crew management features. If your HVAC business needs to manage technician schedules or dispatch service calls to field teams, you would need a dedicated field service management platform for those functions. Some HVAC businesses use QuoteNovo alongside a scheduling tool - each does what it is designed for. If you only need estimates and invoices and manage scheduling through a calendar or phone, QuoteNovo may be sufficient on its own.
Yes. Every estimate in QuoteNovo generates a clean, professional PDF that includes your company information, the client name and address, all line items with descriptions and prices, and a total. On a large system replacement quote, that PDF gives the homeowner a written record of exactly what equipment, materials, labor, and other costs are included in the price before they approve the job. Professional PDF proposals matter on higher-value HVAC jobs where customers often get multiple quotes and compare them side by side. The PDF format is clean and readable without requiring any design work from you.
The $265 one-time purchase includes 3 Windows licenses, so you can install QuoteNovo on up to 3 Windows computers. For most HVAC businesses, that covers the office PC, a home PC, and a laptop without needing a separate purchase. All 3 installations share the same purchased license - there is no per-seat fee or additional charge for the additional installs. If you need more than 3 installations, contact admin@quotenovo.com - the team can discuss options.
Yes. QuoteNovo installs on your Windows PC and stores all customer records, estimates, and invoices locally on that machine - no internet connection is required to create, edit, or export PDF proposals. This matters for HVAC contractors who do office work in a shop, warehouse, or home office where internet access may be inconsistent. All estimate data and customer records stay on your local Windows installation rather than in a cloud account, and PDF generation also runs locally without reaching an external server.

Own QuoteNovo for $265 — no subscription, ever

$265 one-time purchase • 3 licenses included • Windows only • No subscription

Purchase QuoteNovoAsk a Question